GDPR Policy
Introduction
We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your information when you visit our website.
We process your data in accordance with the UK GDPR / EU GDPR, the Data Protection Act 2018, and all other relevant data protection legislation.
Who We Are
Company Name: Sigma Office
Registered Address: 20 West End, Ashwell Village Hall, Ashwell, Herts, SG7 5PJ
Company Number: 4114750
Data Controller: Andrew Dolby
Contact Email: Info@Sigma-office.net
What Personal Data We Collect
We may collect and process the following categories of data:
Information you provide
- Name
- Email address
- Phone number
- Postal address
- Any information submitted via forms, enquiries, or account creation
Information collected automatically
IP address
- Browser type and version
- Device information
- Website usage data (pages visited, time spent, etc.)
- Cookies (see Section 8)
Information from third parties
If applicable:
- Payment providers
- Marketing platforms
- Analytics providers
How We Use Your Personal Data
We use your data for the following lawful purposes:
- To provide our services and manage your account
- To respond to enquiries and communicate with you
- To improve our website and user experience
- To comply with legal obligations
- To send marketing communications (only with your consent)
Lawful Basis for Processing
We rely on one or more of the following legal bases:
- Consent
- Performance of a contract
- Legitimate interests
- Legal obligation
You may withdraw consent at any time.
- How Long We Keep Your Data
We retain your personal data only for as long as necessary for the purposes outlined in this policy, or as required for legal, accounting, or reporting obligations.
If you stop using our services, we will remove your data after 6 years as per our Data Retention Policy.
If you would like more information on our Data Retention Policy, please contact us on
Info@Sigma-Office.net
Sharing Your Personal Data
We do not sell your personal data.
We may share your information with:
- Service providers (e.g., hosting, email, IT support)
- Payment processors
- Professional advisers (legal, financial)
- Regulatory bodies, where required by law
All third parties are required to respect GDPR and process data only according to our instructions.
International Data Transfers
If we transfer data outside the UK/EU, we ensure adequate protections, such as:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions
- Other lawful safeguards
Cookies
Our website uses cookies to enhance your browsing experience.
You can manage or disable cookies via your browser settings or our cookie banner.
For more details, please refer to our Cookie Policy.
Your Rights Under GDPR
You have the right to:
- Access your data
- Correct inaccurate data
- Request erasure (“right to be forgotten”)
- Restrict or object to processing
- Data portability
- Withdraw consent
- Lodge a complaint with the ICO or relevant EU authority
To exercise any of these rights, contact us at: Info@Sigma-Office.Net
Data Security
We use technical and organisational measures to protect your data, including:
- Encryption
- Access controls
- Regular audits and monitoring
- Secure storage systems
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices. Please refer to their privacy policies.
Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated “Last Updated” date.
Contact Us
If you have questions or concerns about this Privacy Policy, please contact us at:
Info@Sigma-Office.net
01462 742 783